If you own a business in California, then filing a Statement of Information (SOI) is very important to maintain compliance with the state. Whatever business you are running, whether it is an LLC, corporation, or other business entity, the SOI ensures that the California Secretary of State has up-to-date information about your business.
In this blog, we will walk you through how to file Statement of Information online in California, and we will also discuss how often an LLC needs to file an SOI in California. We will also provide you with helpful tips to streamline the process.
What is a Statement of Information (SOI)?
A Statement of Information is a document that provides essential details about your business. We must include information like the business address, names of managers or members (for LLCs), and the registered agent. Then, we share it with the California Secretary of State. The SOI is mandatory for most business entities, including LLCs, corporations, and limited partnerships.
If you don’t file your SOI on time, it can result in penalties, fines, or even the suspension of your business. That’s why it is important to understand the process and stay on top of deadlines.
How to File Statement of Information Online in California – Detailed Guide
Filing your SOI online is the fastest and most convenient method. Below, we have shared a detailed guide to help you through the process:
Step 1: Gather Required Information
Before starting the online filing process, make the below-mentioned information ready with you:
- Your business entity’s file number, which is assigned by the California Secretary of State.
- The name of your business as it appears on official records.
- The business address and mailing address if it is different.
- The name and address of your registered agent.
- Names and addresses of managers, members, or officers (depending on your business structure).
Step 2: Visit the California Secretary of State’s Website
Go to the official website of the California Secretary of State: https://www.sos.ca.gov. Then, go to the Business Entities section and select the option to file a Statement of Information online.
Step 3: Log In or Create an Account
If you already have an account with the California Secretary of State, then log in using your credentials. If you don’t have the account, then create a new one first. This account will allow you to file your SOI and also manage other business filings in the future.
Step 4: Locate Your Business Entity
Once you log in to the website, please search for your business entity using its name or file number. Then, the system will pull up your business details, including any previous filings.
Step 5: Complete the Statement of Information Form
Now, you have to fill out the online form with the required information. Make sure to double-check all entries to ensure accuracy. You can see the below-mentioned fields in the form:
- Business address and mailing address.
- Registered agent details.
- Names and addresses of key individuals (e.g., managers, members, or officers).
Step 6: Pay the Filing Fee
The filing fee for an LLC Statement of Information in California is $20. If you file this form with the help of corporations, they may have different fees, so verify the amount before proceeding. You can pay online using a credit card or electronic check.
Step 7: Submit the Form
When you complete the form and pay the fee, review all the information one last time. Once you’re confident everything is correct, then submit the form. You will receive a confirmation email or receipt once the filing is processed.
How Often Does an LLC File Statement of Information in California?
This is one of the most common questions business owners ask. Here’s what you need to know:
- Initial Filing: When you form your LLC, you have to file your first Statement of Information within 90 days of registration with the California Secretary of State.
- Biennial Filings: After the initial filing, LLCs are required to file a Statement of Information every two years. The due date is based on the anniversary month of your LLC’s formation.
If you fail to file your SOI on time, you can receive a $250 penalty. So, it is essential to mark your calendar and stay up to date.
Tips for Filing Your Statement of Information
- Set Reminders: You can use a calendar or task management tool to remind yourself of upcoming filing deadlines.
- Keep Records Updated: Please ensure your business records are always up-to-date so you can avoid any discrepancies during filing.
- Use Professional Services: If you are not sure about the process, consider hiring a professional service to handle your filings, like us.
- Double-Check Information: Always check errors in your SOI so that they do not lead to delays or penalties. Always verify your entries before submitting the form.
Why Filing Your SOI Correctly
Matters If you want to make sure that your business remains in good standing with the state, then you must fill out your Statement of Information on time. It is more than just a legal requirement, but an opportunity. If you accurately and timely file your SOI, it can help you avoid penalties, maintain your business’s active status, and protect your liability protections.
While sharing this SOI filing information, we also decided to share our other guide with you here, which could also be very helpful.
If you are planning to transition your business from a sole proprietorship to an LLC, then you can refer to our change from sole proprietorship to LLC guide.
Common Mistakes to Avoid When Filing Your SOI
- Missing Deadlines: Your late filings can result in penalties or even the suspension of your business.
- Incorrect Information: You must ensure all details, especially addresses and names, are accurate.
- Ignoring Updates: If there are changes to your business information, update your SOI accordingly.
How Eric M. Hunt Can Help You File a SOI
We have 20-plus years of experience in this industry. We have a team of experts who help in every aspect. Our expert team members will help you fill out the SOI for you. You do not have to worry about deadlines and penalties; they can handle everything for you.
Conclusion
Our guide on how to file statement of Information online in California can save you time and also ensure compliance with state regulations. The steps outlined in this guide can help you quickly complete your SOI filing and avoid costly mistakes.
Remember, LLCs in California must file their SOI every two years, so stay up to date with the help calendar. If you are considering changes to your business structure, such as dissolving your LLC or converting to an S-Corp, make sure your SOI filings are up-to-date to avoid complications.
